Terms of Service

1. Agreement to Terms

These Terms of Service (“Terms”) constitute a binding agreement between you (“Customer”, “you”) and Soiltrackers Solutions Inc. (“Soiltrackers”, “we”, “us”), a company incorporated in British Columbia, Canada.

By accessing or using this website, creating an account, or using the Soiltrackers platform or marketplace, you agree to be bound by these Terms and our Privacy Policy. If you are accessing the service on behalf of an entity, you represent and warrant that you have the authority to bind that entity to these Terms.

2. The Service

Soiltrackers provides a cloud-based software system for soil chain-of-custody tracking, hauling dispatch coordination, environmental documentation management, and surplus soil exchange (“the Platform”).

The Platform assists construction contractors, excavation crews, hauling fleets, environmental consultants, and receiving facilities in organizing, detecting, confirming, and documenting soil movement.

3. User Confirmation & Record Integrity

The Confirmation Model: Soiltrackers uses GPS and geofencing to detect trip activity and assemble draft custody records as soil moves. You acknowledge and agree that custody records require user confirmation by authorized personnel to be verified and sealed. Soiltrackers does not warrant that undetected movements will be automatically captured without authorized review.

Append-Only Integrity: Once confirmed, chain-of-custody records are immutable. Corrections, notes, or modifications are appended as permanent audit events identifying the actor, timestamp, and stated reason, rather than silently overwriting historic data.

4. Regulatory & Environmental Responsibility

Soiltrackers is a software and documentation tool. Soiltrackers is not an environmental consultant, qualified professional (QP), laboratory, or regulatory agency.

You retain sole legal responsibility for:

• Ensuring soil testing, sampling, and chemical characterization comply with applicable environmental laws (including BC CSR, EMA, Protocol 19, or Ontario O. Reg. 406/19).
• Verifying that receiving facilities hold valid permits and are legally authorized to accept the specific volume and quality of soil relocated.
• Submitting required statutory filings (such as BC Soil Relocation Notification Forms) to governmental authorities.

5. Account Security & Data Authority

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to notify us immediately of any unauthorized access or security breach.

When you input or transmit personnel, driver, or subcontractor data through the Platform, you represent that you hold the legal authority and consent to provide such information for processing.

6. Marketplace Terms

The Soiltrackers marketplace provides a venue for verified participants to identify potential soil matches by classification, volume, and hauling distance.

Transactions arranged through the marketplace are contracts directly between the participating generator and receiver. Soiltrackers is not a party to those transactions and does not guarantee the chemical composition, geotechnical suitability, or physical delivery of matched material.

7. Telematics & Third-Party Hardware

Soiltrackers connects with supported third-party GPS and telematics providers where APIs permit. System performance and real-time tracking depend on continuous cellular network coverage, GPS satellite availability, and proper hardware installation.

8. Intellectual Property & Customer Data

Soiltrackers IP: Soiltrackers retains all right, title, and interest in and to the Platform, including software code, user interface designs, algorithms, logos, and documentation.

Customer Data: You retain ownership of all project data, laboratory reports, site photographs, and manifest details you upload. You grant Soiltrackers a limited license to host, process, and display such data solely to provide the services and generate requested exports.

9. Limitation of Liability

To the maximum extent permitted by law, Soiltrackers Solutions Inc. shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, project downtime, regulatory fines, or environmental remediation costs arising out of or related to your use of the Platform.

Our total cumulative liability for all claims arising under these Terms shall not exceed the total fees paid by you to Soiltrackers in the twelve (12) months preceding the incident giving rise to liability.

10. Governing Law & Jurisdiction

These Terms are governed by and construed in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein, without regard to conflict of law principles. Any legal action arising under these Terms shall be instituted exclusively in the courts of British Columbia.

11. Contact

Questions regarding these Terms of Service should be directed to: